SprosRadar
Find tenders
SprosRadar
Find tenders
World Bank Procurement Notices · OP00476874

Request for Quotation for Communications Equipment

This notice is no longer open for submissions. The original remains available for reference.

Status
Closed
Estimated value
Value not published
Submission deadline
Nov 5, 2026
Published
Oct 22, 2026
Buyer
Organization of Eastern Caribbean States Commission
Country
MULTI
Source
World Bank Procurement Notices
Open official notice

Checked:

The original notice takes precedence. Its status and conditions can change after collection.

Description

Project Title: OECS Data for Decision Making (DDM) Project Source of Funding: IDA-E0360 Contract Title: Request for Quotation for Communications Equipment Reference: LC-OECS COMMISSION-548601-GO-RFQ Date: October 22, 2026 To: Potential Bidder Dear Sir/ Madam, REQUEST FOR QUOTATION For Communications Equipment Reference # LC-OECS COMMISSION-548601-GO-RFQ SECTION 1: LETTER OF INVITATION The Organisation of Eastern Caribbean States (OECS) has received funding from the World Bank toward the cost of the OECS Data for Decision Making (DDM) Project and intends to apply part of the proceeds for which this Request for Quotation (RFQ) is issued. In this regard: You are invited to submit your price quotation(s) for the supply of the following items: ( Technical Specifications are attached in Section 2 ): Item No. Description Quantity 1. Camera 1 2. Mobile Recording Device 1 3. Laptop 1 Under this invitation, it is a stipulated requirement that you must quote on ALL items listed . If an item is indicated in the quotation but a price is not quoted, it will be assumed that the price is inbuilt in other items. An item not listed in the quotation shall be assumed to not be included, and will make the quote non-responsive. You must also include the cost of shipping and handling for all items. Quotations will be evaluated and the contract will be awarded to the firm that best meets the required standards of technical and financial capabilities. Your quote must consist of: Price Schedule and Delivery Form [ ref. Section 3(1) ] –filled in and signed Technical Specifications ( ref. Section 2 ) – Bidder proposed specifications filled in / supporting documentation attached ( data sheet/brochure/catalogue ) Form of Quotation ( ref. Section 5 ) – Filled in and signed Copy of Company’s Registration/Incorporation Certificate Your quotation(s) in the required attached format should be submitted electronically to: Tameeka Jn Baptiste, Junior Procurement Officer At the following email address: procurementbids@oecs.int The email submissions should include the name and address of the Bidder and shall be clearly marked in the subject line as “Bid for Request for Quotation for Communications Equipment, Reference # LC-OECS COMMISSION-548601-GO-RFQ”. l Your quotation(s) must be submitted in English and should be accompanied by adequate technical documentation and catalogue(s) where possible or other printed material or pertinent information (also in English) for all items indicated within. We encourage you to use the applicable forms outlined at No. 3 above in completing your quotation, as they will allow you to specify all the required information: e.g., your price (including shipping and handling costs etc.), delivery timeline, technical specifications for the item, validity period for the price quotation (minimum of 60 days from the deadline to submit quotations) etc. If you use your own company format for submitting your quotation, you must ensure that it contains all the required information as specified in the template attached. The deadline for receipt of your quotation(s) at the address indicated at No. 4 above is on or before 4:30 p.m., Atlantic Standard Time (AST) on November 05, 2026 . Your quotation(s) should be further submitted as per the following instructions. PRICE : The price should be quoted in United States Dollars (USD). The price of the Goods to be imported shall be quoted CIF ( place of destination ). The Supplier shall include on the Price Schedule Form [Section 3(1)] the unit price and total bid price of the goods it proposes to supply under the contract including the breakdown of all other applicable costs (such as brokerage services, VAT, custom duties and taxes, inland transportation, insurance, loading and unloading domestically supplied goods) for delivering the goods to the below final destination: Attn: Sherma Beroo Project Manager – OECS Data for Decision Making (DDM) Project Organisation of Eastern Caribbean States Commission (OECSC) Morne Fortune P.O. Box 179 Castries, Saint Lucia Telephone: 758 455-6385 EVALUATION OF QUOTATIONS : Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of the total price to the final destination in 7(i)(b) above. In evaluating the quotations, the Purchaser will determine for each bid the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows: where there is a discrepancy between amounts in figures and in words, the amount in words will govern; where there is a discrepancy between the unit rate and the line-item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern; if a Supplier refuses to accept the correction, his quotation will be rejected. AWARD OF CONTRACT/PURCHASE ORDER : The award will be made for all of the items to the bidder offering the lowest evaluated total price for all the items that substantially meets the required standards of technical and financial capabilities. The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply. At the time the Contract is awarded, the Purchaser reserves the right to increase or decrease the quantity or value of Goods originally specified (by up to 15%), and without any change in the unit prices or other terms and conditions of the bid. VALIDITY OF THE OFFER : Your quotation(s) should be valid for a period of sixty (60) days from the deadline for receipt of quotation(s) indicated in 6 above. Further information can be obtained from the indicated address at No. 4. above. Clarifications may be requested not later than five (5) days before the bid submission deadline. Inspections and Audits 9.1 The Supplier shall carry out all instructions of the Purchaser, which comply with the applicable laws where the destination is located (Saint Lucia). 9.2 The Supplier shall permit, and shall cause its Subcontractors and consultants to permit, the World Bank and/or persons appointed by the World Bank to inspect the Supplier’s offices and all accounts and records relating to the performance of the Contract and the submission of the bid, and to have such accounts and records audited by auditors appointed by the World Bank if requested by the World Bank. The Supplier’s and its Subcontractors and consultants’ attention is drawn to Clause 5 Fraud and Corruption of the Form of Contract, which provides, inter alia, that acts intended to materially impede the exercise of the World Bank’s inspection and audit rights constitute a prohibited practice subject to contract termination (as well as to a determination of ineligibility pursuant to the World Bank’s prevailing sanctions procedures). Please confirm the receipt of this invitation and whether or not you will submit a price quotation. Yours sincerely, ………………………………. Sherma Beroo Project Manager - OECS Data for Decision Making (DDM) Project OECS Commission SECTION 2: TECHNICAL SPECIFICATIONS (required and offered) Item Description Qty Technical Specifications Below are our required specifications, which have been listed for your guidance. The Technical Specifications offered should meet the minimum requirements. Technical Specifications- Supplier Please list in this column detailed specifications of the items for which you are quoting in order for us to make sound comparisons between your specifications and ours (specify warranties where relevant). Camera 1 Canon R5 Mark II DSLR Camera or equivalent Professional mirrorless interchangeable-lens digital camera (DSLR) Sensor: Full-frame CMOS sensor, approximately 36 × 24 mm Connectivity: Built-in Wi-Fi, Bluetooth, USB-C and HDMI output Memory slots: Dual memory card slots supporting high-speed recording media Sensor resolution: M

Public business contacts

Sherma Beroo

sherma.beroo@oecs.int

758-455-6385

Checked:

Related notices