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World Bank Procurement Notices & Contract Awards · OP00474274

Partitioning ZDSP offices

Status
Closed
Estimated value
Value not published
Submission deadline
Oct 16, 2026
Published
Oct 9, 2026
Buyer
Ministry of Local Government and Rural Development
Country
Zambia
Source
World Bank Procurement Notices & Contract Awards

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Description

MINISTRY OF LOCAL GOVERNMENT AND RURAL DEVELOPMENT ZAMBIA DEVOLUTION SUPPORT PROGRAMME (ZDSP) REQUEST FOR QUOTATIONS FOR SMALL WORKS PROJECT ID: P178492 DESIGN, SUPPLY AND INSTALLATION OF OFFICE PARTITIONS AND ASSOCIATED OFFICE WORKS FOR THE ZAMBIA DEVOLUTION SUPPORT PROGRAMME (ZDSP) RFQ Reference No.: ZM-MLGRD-568070-CW-RFQ Date of Issue: 1 October, 2026 Deadline for Submission of Quotations: 20th October, 2026 SECTION I – REQUEST FOR QUOTATIONS The Government of the Republic of Zambia, through the Ministry of Local Government and Rural Development (MLGRD) , is implementing the Zambia Devolution Support Programme (ZDSP) with support from the World Bank. The Ministry intends to procure the Design, Supply and Installation of Office Partitions and Associated Office Works for the Zambia Devolution Support Programme (ZDSP) . You are hereby invited to submit a quotation for the execution and completion of the Works described in this Request for Quotations. The Works generally comprise the assessment and measurement of the existing office space, preparation of partitioning layouts/designs, supply and installation of partition systems, associated electrical and finishing works, and making good of affected areas. The Works shall be executed at: Ministry of Local Government and Rural Development / Zambia Devolution Support Programme offices, 6th Floor. The Contractor shall be responsible for verifying site conditions and measurements before submitting its quotation. 1. Site Visit Interested firms are encouraged to undertake a site visit to inspect the proposed work areas and familiarize themselves with the existing conditions. The site visit shall be held on: Date: 12th October, 2026 Time: 10:00hours Venue: Ministry of Local Government and Rural Development The cost of the site visit shall be borne by the prospective Contractor. Any clarification arising from the site visit shall be submitted to the Procuring Entity in writing. 2. Submission of Quotations Quotations shall be submitted to: The Head Procurement/Procurement Specialist Zambia Devolution Support Programme Ministry of Local Government and Rural Development Lusaka, Zambia Email: Gretchen.Mushinge@mlgrd.gov.zm The quotation must be clearly marked: "QUOTATION – DESIGN, SUPPLY AND INSTALLATION OF OFFICE PARTITIONS AND ASSOCIATED OFFICE WORKS – ZDSP – RFQ No. [INSERT]" Quotations must be received no later than:20th October, 2026 at 14:00 hours, Central African Time (CAT). Late quotations shall not be considered. SECTION II – INSTRUCTIONS TO QUOTERS 1. Scope of Works The Contractor shall undertake the design, supply, installation and completion of office partitioning and associated works as specified in this RFQ. The Works shall include, but shall not necessarily be limited to: Site inspection and verification of dimensions; Preparation of proposed partitioning layout/design; Supply and installation of office partition systems; Supply and installation of doors and associated hardware; Electrical modifications necessitated by the partitioning works; Relocation or adjustment of lighting points, switches and sockets, where required; Data/telephone point adjustments, where required; Ceiling and floor interface works; Painting and finishing; Making good of surfaces affected by the Works; Removal and disposal of construction waste; Cleaning of the work area upon completion; Testing and commissioning of relevant installations; and Rectification of defects identified during inspection and within the applicable defects liability period. The Contractor shall provide all labour, supervision, materials, tools, equipment, transport and other resources necessary for satisfactory completion of the Works. 2. Design Responsibility The Contractor shall verify the existing site conditions and dimensions before commencing the Works. Where drawings or layouts are provided by the Client, these shall be treated as indicative unless expressly stated otherwise. The Contractor shall identify any discrepancies affecting the execution of the Works. The Contractor shall submit the proposed partitioning layout/design to the Client for approval before commencing installation. No material alteration to the approved design shall be undertaken without prior written approval from the Client. 3. Specifications and Standards All materials and workmanship shall be of good quality and fit for purpose and shall comply with applicable Zambian standards and regulations. Where applicable, materials and installations shall comply with relevant international standards and manufacturers' specifications. The Contractor shall ensure that all electrical works are undertaken by suitably qualified personnel and comply with applicable electrical safety requirements. SECTION III – TECHNICAL REQUIREMENTS 1. Office Partitioning Unless otherwise approved by the Client, partitions should generally comprise a durable commercial-grade office partition system suitable for an institutional office environment. The partition system may comprise: Aluminium, steel or other approved framing; Appropriate partition boards/panels; Acoustic insulation where required; Glazed panels where specified; Appropriate skirting and trims; Doors and frames; Door furniture and locks; and Finishing accessories. The Contractor shall propose the specific partition system and materials in its quotation. The proposed system shall be: Durable; Easy to maintain; Suitable for office use; Neat and professionally finished; Compatible with the existing building; Stable and secure; and Suitable for the expected level of use. 2. Doors Doors shall be commercial-grade and suitable for office use. Each door shall include, as applicable: Door leaf; Frame; Hinges; Lockset; Handles; Door stops; and Other necessary hardware. The Contractor shall provide a consistent and professional finish. 3. Electrical Works Where partitioning affects existing electrical installations, the Contractor shall: Relocate or extend electrical points as required; Provide additional sockets where identified; Relocate switches where necessary; Adjust lighting points where required; Protect existing electrical installations; and Test all modified electrical installations before handover. All electrical works shall be undertaken by appropriately qualified personnel. 4. Data and Communication Points Where required, the Contractor shall make provision for the relocation or extension of: Data points; Telephone points; Network cabling; and Associated communication infrastructure. The Contractor shall coordinate such works with the Client's designated ICT representative. 5. Finishing and Making Good The Contractor shall make good all surfaces affected by the Works. This shall include, where applicable: Patching; Plastering; Painting; Ceiling repairs; Floor repairs; Replacement of damaged fittings; and Cleaning. The completed Works shall be handed over in a clean and ready-to-use condition. SECTION IV – BILL OF QUANTITIES / PRICE SCHEDULE The Quote shall complete all applicable items in the Price Schedule. No. Description of Works Unit Estimated Quantity Unit Rate (ZMW) Amount (ZMW) 1 Site establishment, mobilisation and demobilization LS 1 2 Site measurement and preparation of partitioning layout/design LS 1 3 Supply and installation of solid office partitions m² [Insert] 4 Supply and installation of glazed office partitions m² [Insert] 5 Supply and installation of single office doors including frames and hardware No. [Insert] 6 Supply and installation of double doors, where required No. [Insert] 7 Electrical socket relocation/provision No. [Insert] 8 Lighting point relocation/provision No. [Insert] 9 Data/ICT point relocation/provision No. [Insert] 10 Ceiling modifications and making good m² [Insert] 11 Floor modifications and making good m² [Insert] 12 Painting and finishing m² [Insert] 13 Removal and disposal of waste LS 1 14 Final cleaning and handover LS 1 15 Fa

Public business contacts

Elizabeth Choseni

Elizabeth.Choseni@CABINET.GOV.ZM

0977888041

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